What is intranet? An intranet is an inter-organizational private network that uses Internet Protocol technologies to securely share any part of an organization's information, only within that organization. This communication and information via the intranet is only accessible to the intranet members . Intranet users can be organization’s domain users, which makes it easy to manage, at least from a single point. They can also be imported from Active directory (AD) or Lightweight Directory Access Protocol (LDAP).
Why you need an intranet? Intranets are primarily used for communicating within the organization. Communicating via intranet is fast and secure. Documents posted can be accessed by all authorized users. A circular sent from the COE will be in circulation on the intranet a second after clicking the submit button. Users access only what they are authorized to. For instance, only top-level management team will have an access to the documents only meant for them, while members of ICT department will not access what is meant only for the finance department. For offices that are geographically isolated, but within the same organization, eg bank branches, a virtual Private Network (VPN) can be used. If not VPNs, a trust can be created between the communication devices. Intranets can be departmentalized, according to the organization’s structure.
What features of intranets does Kenyaweb give? The intranets we give have the following features at minimum:
Controlled access – intranets should be password-protected, and each user should access only the authorized areas.
Workflow – to save on paper work, processes can be automated within the intranet. For instance, leave requests, transport requests, resource booking etc.
Shared access to documents – documents are stored in an accessible-to-all-users place, where users can easily locate them without much navigation.
Document management – different documents fall under different categories, for ease of use and search.
Collaboration – this is synonymous to projects, undertaken by different people, all with different roles.
Calendar - both private and personal events and schedules can be done on the calendar. Calendars are easy to manage and use.
Message boards – this is accessible
Address book/lists – intranets help in management of addresses and other contacts, in an easy to search and use manner.
Search engines – searching for content and documents within the intranet, using keywords or phrases.
Task list management – synonymous to an interactive "To Do" list. Tasks can also be assigned for others to do, eg managers to subordinates.
AD/LDAP connector – intranet users can be importend and managed from AD or LDAP.
Content Management Systems – our database-driven intranets are easy to update contents through an admin panel.